Extraordinary cleaning of schools during the summer holidays, how is it organised. With model Service for business partners

With this contribution, we provide useful clarifications to the directors of general and administrative services for the organization of workloads in connection with the extraordinary cleaning of premises, rooms, fixtures and fittings to be assigned to school partners on duty during the summer months.

The summer performance of the following activities is justified for obvious reasons: it is not possible to perform them during the educational activities during the year, because the interference between these activities would be detrimental to the effective delivery of school services.

The job description of school collaborators.

First of all, we specify, if necessary, the work activity of school collaborators, as determined by the job descriptions in Table A attached to the CCNL School Section 2006-2009: “Performs, within the framework of specific instructions and with responsibilities related to the correct performance of their work, activities characterized by well-defined procedures that require non-specialist preparation. He takes care of the school’s general services with reception and monitoring tasks for the students, in the periods immediately before and after the hours of the teaching activities and during breaks, as well as for the public; cleaning of premises, school rooms and furniture; supervision of pupils, including general supervision and necessary assistance during meals in the school canteens, general parental authority and supervision in the school area, cooperation with teachers. Provides material assistance to disabled students with access to areas outside the school structures, inside and outside them, as well as in the use of toilets and in the care of personal hygiene“.

The ordinary and extraordinary cleaning work, including cleaning of fixtures and moveables that are present in the school’s premises, as well as cleaning of the premises’ external accessories, is solely the responsibility of the school’s partners.

Prohibition against contacting external companies.

Please note that the cleaning referred to here cannot be contracted out, by handing it over to external companies, on the basis of the prohibition in art. 43, subsection 3, of DI n.129 of August 28, 2018 “Educational institutions’ accounting regulations”: “It is prohibited for educational institutions to purchase services for the performance of activities that fall within the general functions or duties of the staff serving in the school.” .

DSGA’s competences.

The SGA director is responsible for organizing the cleaning activities of the school partners during the summer period based on the organizational powers recognized in Table A attached to the 2006-2009 School CCNL: “He supervises with operational autonomy the general administrative accounting and it takes care of its organization by taking care of functions regarding coordination, promotion of activities and verification of the results achieved with respect to the assigned objectives and the addresses of the ATA personnel placed directly under it. Autonomously organizes the activities of the ATA staff according to the school principal’s instructions. It assigns organizational tasks to ATA staff as part of the activity plan and services exceeding the mandatory hours when necessary”.

DSGA must therefore proceed with the overall organization of the activities on the basis of the instructions received from the school head-employer, by means of a specific written service, which is communicated to the school collaboration partners, and which specifies in detail the competence departments regarding each and the activities to be performed.

It will also be the subsequent verification of the correct implementation of the provisions.

Practical considerations.

Without prejudice to what has been explained so far, some practical considerations are described below to facilitate the activities of the DSGAs, with the awareness that each school has its own organizational peculiarities, often different from each other. Here are some tips:

  • Make a fair distribution of the workload among the staff, taking into account as far as possible the seriousness of the work and the holiday schedule for each individual. Try to avoid unequal treatment which, if not sufficiently justified, would create dissatisfaction in the workplace;
  • Prepare special cleaning registers, which school partners must duly fill in and sign daily, indicating the activities carried out;
  • Seek cooperation with teachers who are responsible for organizational functions and/or in any case fall under the “management staff” who can support the supervision and management of the works (especially in educational institutions divided into several complexes);
  • Specify in detail how the cleaning tasks are to be carried out.

How to carry out cleaning tasks.

It is advisable to detail the operations to be performed, therefore it is advisable to specify for example:

  • Sweeping classrooms, toilets, common areas (corridors, stairs, entrances, service rooms, etc.), including the parts of the surface occupied by furniture;
  • Moving furniture, cabinets, tables to ensure accuracy of cleaning. Moving loads must be done using carts and must in any case be carried out by at least 3 people working together;
  • Cleaning and disinfecting toys, wardrobes (interior and exterior), skirting boards, IWBs, screens, window sills, etc.
  • Washing the aforementioned areas with disinfecting and sanitizing products;
  • Report defective, broken or poorly maintained furniture to the DSGA or RSPP after placing it in a safe place and taking it out of use immediately,
  • Report the use of personal protective equipment (safety shoes, gloves, goggles, aprons, etc.).

Attached is a complete service delivery format, signed by DSGA, for carrying out summer cleaning.

Leave a Comment